Computer Workstation Risk Assessment and Control Worksheet Deakin University




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Computer Workstation Risk Assessment and Control Worksheet

Deakin University





The checklist is designed for use in assessment of individual workstation where Screen Based Equipment is in use. The general principles may also apply to other workstations such as laboratory benches and drafting benches.

Name: ________________________________________________________________________

Faculty/Division: _________________________________________________________________

Task: ________________________________________________________________________

Description: ________________________________________________________________________

________________________________________________________________________

Date __________ Mgt Rep: __________________________________________________

OH&S Rep: _________________________________________________

Others: __________________________________________________

 Existing Task  New Task  Change in task, object or tool  Injury Report




Personal Factors



Comments

Does the person report any discomfort/pain (If so note)

  • Where:

  • Associated with particular activities?

  • Does it go away or is it interrupting leisure or sleep









Is there a previous or related injury involved?

Are there disability issues, or particular requirements?



Does the person wear glasses for computer work, if so what type? Has the person any particular visual limitations /requirements?



Work Regime







Average hours per day keying, at present

usually







Keying: Is the person touch-typist / pecker

Is the keying/mouse work:

Light: interspersed with a variety of other tasks (on average no more than 20 minutes/hour on average

Medium: regular breaks usual – no more than 30-40 minutes/hour in total

High: continuous keyboard work: 50 minutes plus/hour over most of the day




Does the user have a variety of tasks that can break up the computer use?



Does workloads change frequently due to peak periods, rush jobs, deadlines or return from holidays?



Has the workload or work pattern changed recently?

Is their a deadline that needs to be met?



Is overtime worked, either at work or work taken home?



When continuous or intensive work is done on the computer, are work breaks being taken: minimum of 10 minutes in every hour?



Discuss the importance of rest-breaks(*), managing workloads over time and minimising long periods at the computer.

Discuss the importance of pacing workload especially when under stress from timelines (Consistently working long hours on the computer substantially increases the risk of an overuse occurring or worsening over time). Ensure keyboard work is kept within reasonable bounds: no more than 6-8 hours per day on average.

(*) Generally the most significant risk factor in the use of computers is simply the amount of time spent keying. The more keying done in a day, the more important it is to have regular rest and exercise breaks. It is also important to pace work and ensure that ‘rush jobs’ and ‘dead-lines’ do not result in neglect of adequate breaks or lead to excessive hours in front of a computer. Even with adequate work-breaks consistently spending more than 6-8 hours a day typing will increase the risk of injury.


Does the task involve repetitive or sustained postures, movements or forces?

Action – Postures and Movements






Comments




Consider: Sitting posture reaches mouse technique keying technique




Headaches

Eyestrain



Consider whether prescription up to date

Consider lighting levels (too bright or too low)

Consider lighting color (use natural light tubes)







Head leaning or bending forward (typically not able to see the screen properly due to eyesight, or glare etc)



Consider whether prescription up to date

Consider use of reading glasses for computer work






Head tilted upwards due to the use of bifocals or the screen being too high



Consider changing monitor height




Head twisted to the right or left due to working from materials on the desk



Consider need for copyholder.

Consider where copyholder should be placed

Consider work arrangements

Is slope board required for reading materials









Head twisted or at angle when answering the phone (phone held between head and shoulder)



Consider headset





Head and chin tucked in (typically monitor too low)



Consider changing monitor height




Shoulder hunched or stooped (typically work height too high)



Consider raising chair or lowering desk

Is footrest now needed





Arms held out from the body when working: due to position of mouse/phone, chair arms in the way, desk too high

Possible pain in the upper arm or shoulder



Consider raising chair or lowering desk

Move frequently used object closer

Is mouse too far away

Stick down mouse-pad to stop it migrating away










Hands or wrists flexed up whilst typing

Hands or wrists flexed down whilst typing

Hands twisted inwards when typing



Consider typing technique (floating over the keyboard)

Will a wrist rest for the keyboard help?





Are heavy objects such as folders being moved whilst at full reach. Possible pain in arms or shoulders.



Consider splitting or reducing size of objects

Consider moving objects closer or force person to stand and move to heavy object





Are frequently used objects in difficult to reach locations?



Consider rearranging locations to reflect frequency of use and weight



Pain in mouse hand/arm



Is mouse too far away?

Can the person swap hands from time to time?

Can keyboard shortcuts be used?

Will a mouse gel wrist support help?

Will a different type of mouse help (whale mouse, track ball)











Is the volume of keying a problem?



Rest break regime?

Can more materials be scanned in?

Is there any double entry occurring?

Can voice recognition software be used?









Notes:





Workstation setup and equipment

Keyboard







Thin keyboard (30mm or less)






Does keying technique suggest need for wrist rest?



Keys-stiff to touch?



Monitor







Screen at a comfortable reading distance






Image clear and stable



User looking at top edge of screen when looking straight ahead



Mouse







Mouse within easy reach






Does mouse pad need anchoring?



Mouse steady and accurate (well maintained?)



Is a mouse wrist rest required?








Desk







Desks or benches large enough to accommodate all work






Sufficient leg room beneath the desk or bench



Chair







Chairs adequately padded






If arms on chair, is it suitable for keyboard work



Five star base on chair (4 legs are unstable)



Chair pan adequate size



Chair with adjustable height



Chair with adjustable seat and backrest angle



Chair height such that the angle between upper and lower arms is more than or equal to 90° when arms are hanging naturally with hands at the keyboard



Is backrest at correct height: support lower back



Feet on floor or footrest with thighs parallel to floor



Furniture







Footrest surface large enough for both feet






Suitable copyholder used if necessary



Copyholder in good position?



Slope-board? (Slope-board recommended for reading and marking?)



.

Home based Workstation







Is work taken home?






Is a laptop used for work at home



If so, is a separate keyboard and mouse used?



How is the home based workstation set up?



Are there home based activities or hobbies that may aggravate problems?



Laptop and Portable Use







Is a laptop used?

Has the workstation been set up properly?





Lay out of desk







Are items on the desk arranged so that there is minimum reaching for frequently used items (e.g. phone)?






Is the use of the phone leading to postural issues?



Is a headset required for the phone?



Noise







Does the noise level allow concentration?



Lighting







Does the lighting level appear to be satisfactory?






Is there glare on the screen?



Are there reflections from work surfaces, windows, lights on the screen?



Are screens located so that operators don't look directly toward or away from windows?



Is task lighting required?



Space per person







Is there 4 square meters of floor space exclusive of furniture, fittings and equipment per person? Floor space....................?







Other factors







Is carrying bags or other objects an issue?






Is driving or the amount of driving an issue?



If lot of driving, is seat set up properly?






General Safety







Are there other safety issues that require attention?

For example electrical, tripping hazards









What are the sources of risk?

Element



Comments

 Working postures and movements







 Workstation Equipment




 Task repetition and duration




 Environmental Factors (lighting, noise etc)




 Work area design and layout




 Work methods




  • Other:










Risk Control Options 

Q1

Can the task be eliminated?

Yes  No 




Voice recognition software








Q2

Can the Workplace Layout be altered?

Yes  No 




Position of mouse Position of phone Monitor height


Q3

Can the Workstation Design be altered?

Yes  No 




Desk height


Q4

Can the Environmental Conditions be altered?

Yes  No 




General Lighting Task Lighting Air conditioning Noise


Q5

Can the Systems of Work be altered?

Yes  No 




Is there any need to change or limit computer work (temporarily)

Need for rest breaks explained and discussed



Q6

Can the Work Method or Techniques use be altered?

Yes  No 




Changes in work technique suggested/discussed Voice recognition software

Use of work break reminder on computer

Q7

Can the Objects used in the Task be altered?

Yes  No 




New mouse New chair New desk



Q8

Can the Mechanical or Technical Aids be provided?

Yes  No 




Footrest? Copyholder Gel keyboard wrist rest Gel mouse wrist rest

Trolley to carry books etc






Q9

What information, instruction, training and supervision are required to make the controls above work properly?










Information, training and instruction of employees must not be used as the sole or primary means to control the risk of injury unless it can be demonstrated that the other risk controls are not practicable

Q10

What additional training is necessary?

Yes  No 










Risk Control Plan

Actions

Responsible Person

Target Date

Review Date

Action Completed

Short - term (next few weeks)











































Medium - term (next few months)











































Long - term (up to 12 months)















































Page

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